Landlord’s-Frequently Used Forms & Info

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It is very important for our landlords to know what our relationship is in regards to the contract and lease.

The Housing Authority will enter into a contract with the owner to make payments for a specific amount of time on behalf of a participating family.  The contract is between the Housing Authority and the landlord.   The landlord cannot hold the family responsible for provisions in the contract.  Any questions regarding the contract should be brought up to the Housing Authority.

The lease is between the landlord and the participating family.  The Authority is not a party to the lease.  Please be aware that the Authority cannot be held responsible for action or inaction by the family as it relates to the lease.  If the family commits serious or repeated violations of the lease the Authority can take action.

If you have any questions as they relate to the HAP contract or the lease you enter into with the participating family please call us.

Tenant’s Obligations: When a family selects a housing unit, and the PHA approves the unit and lease, the family signs a lease with the landlord for at least one year. The tenant may be required to pay a security deposit to the landlord. After the first year the landlord may initiate a new lease or allow the family to remain in the unit on a month-to-month lease.

When the family is settled in a new home, the family is expected to comply with the lease and the program requirements, pay its share of rent on time, maintain the unit in good condition and notify the PHA of any changes in income or family composition.

Landlord’s Obligations: The role of the landlord in the voucher program is to provide decent, safe, and sanitary housing to a tenant at a reasonable rent. The dwelling unit must pass the program’s housing quality standards and be maintained up to those standards as long as the owner receives housing assistance payments. In addition, the landlord is expected to provide the services agreed to as part of the lease signed with the tenant and the contract signed with the Housing Authority.

HUD’s Role: To cover the cost of the program, HUD provides funds to allow PHAs to make housing assistance payments on behalf of the families. HUD also pays the PHA a fee for the costs of administering the program.

SCHA New Unit Inspection Procedure:

Due to the alarming volume of New Units that are failing the Initial Inspection, this notice is to advise all interested parties that a second inspection or re-inspection of a new unit due to the FAILURE of the initial inspection will be rescheduled in accordance with the following procedure:

  1.  After notification that a unit has failed the initial inspection (this notice is usually given verbally at the inspection time) the owner must contact the housing authority to schedule the re-inspection upon completion of the required repairs.
  2. At the time that the Housing Authority Inspector receives notification that the unit is now available, the inspection will be scheduled in the normal rotation based on request date and time.
  3. No Re-inspection will be completed out of the scheduled order based on time and date of notification to the SCHA that the unit is now ready.

What this basically means is that the expected wait time for a 2nd inspection due to the initial fail will be 7 to 14 days.  This will cause delays in family’s ability to move in to your units, and as everyone knows, the housing authority CAN NOT pay until the unit passes inspection.

If you have any questions before the initial inspection, please contact Mr. McGuire.  A pre-inspection checklist is provided with every RFTA packet.  Please use this as your guide when preparing for the inspection.

Frequently Used Forms

Direct Deposit Authorization Form

Landlord Change Request Form

Request for Replacement of Payment

W9 Form

Rental Increase Request Form

Intent to Vacate & Mutual Rescission Form

Public Records Request

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